Privacy, Cookies, Intellectual Property & Acceptable Use

 

Revised Effective date: 06 September 2025
Controller: Prof. Dr. Saim Memon
Contact: via the Contact page on this Website or memonsaim@gmail.com
Website: https://saimmemon.com

 

This page sets out (A) how I collect, use and protect your personal data under UK GDPR and PECR, and (B) the ownership of content on this Website and the terms under which you may use it. Please read it carefully; by using this Website, you acknowledge these terms.

 

(A) Privacy Policy and Cookies Policy

 

This Privacy Policy applies between you, the user of this Website, and Prof. Dr. Saim Memon, the owner and provider of this Website. I take the privacy of your information very seriously. This Privacy Policy applies to my use of any and all personal data collected by me or provided by you in relation to your use of the Website.

 

Please read this Privacy Policy carefully.

 

1. Definitions and interpretation

 

Data means collectively all information that you submit to me via the Website; this definition incorporates, where applicable, definitions in the Data Protection Laws.

 

Cookies are small text files placed on your device when you visit certain parts of the Website and/or when you use certain features.

 

Data Protection Laws means the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR), in each case as amended.

 

GDPR means the UK General Data Protection Regulation.

 

Controller, I, me, my means Prof. Dr. Saim Memon.

 

User or you means any third party that accesses the Website and is not either (i) working for me and acting in the course of that work, or (ii) engaged as a processor and accessing the Website in connection with providing services to me.

 

Website means https://saimmemon.com and any sub-domains unless expressly excluded by their own terms.

 

In this Privacy Policy, unless the context requires otherwise: the singular includes the plural and vice versa; references to clauses or schedules are to clauses or schedules of this policy; “including” means “including, without limitation”; references to legislation include modifications or re-enactments; headings do not affect interpretation.

 

2. Scope

 

This policy applies only to the actions of Prof. Dr. Saim Memon and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website, including, but not limited to, embedded or linked media (e.g., YouTube, Vimeo, X/Twitter, LinkedIn, Google Scholar, ResearchGate, ORCID).

 

For the purposes of the UK GDPR, Prof. Dr. Saim Memon is the data controller—I determine the purposes and means of processing your personal data.

 

3. What I collect

Depending on how you interact with the Website, I may collect and process:

• Identity and contact data (e.g., name, email address, telephone number) that you provide via contact forms or email.
• Professional information you choose to share in booking, collaboration, speaking, or media enquiries (e.g., job title, organisation, area of interest).
• Technical and usage data collected automatically (e.g., IP address, device identifiers, browser type, pages viewed, referring/exit URLs, timestamps, and interaction data) for security and performance.
• Preferences (e.g., cookie choices).
• Publicly available information relevant to academic and professional engagement (e.g., from conference programmes, publishers, or professional networks) where appropriate and respectful.
• Media-related information (e.g., consent records for photographs or recordings captured at public lectures or events).

 

I do not create public user accounts on this Website, and I do not collect payment data through this Website.

 

4. How I collect data

 

• Direct interactions: when you contact me via the Website, email, or social channels; when you submit an enquiry (e.g., speaking, research collaboration, media).
• Automated technologies: through Cookies and similar technologies, consistent with your choices in the cookie banner.
• Third-party sources: analytics and webmaster tools (e.g., Google Search Console, Bing Webmaster Tools); embedded platforms (e.g., YouTube/Vimeo for video players; social media embeds); WordPress plugins (e.g., Elementor, CookieYes) that help operate the site.

 

5. Lawful bases for processing

 

Your personal data under one or more of the following lawful bases can be processed by plugins embedded within the website:

• Consent (UK GDPR Art. 6(1)(a)) — for optional cookies/analytics; for using your image or testimonial where identifiable and not already in the public domain; for email updates where offered.
• Contract / pre-contract (Art. 6(1)(b)) — to respond to speaking, research, consulting, or teaching enquiries you initiate.
• Legitimate interests (Art. 6(1)(f)) — to operate, secure, and improve the Website; to curate academic/professional outputs; to document public scholarly activity; to prevent misuse or detect fraud; to maintain appropriate records of engagements; these interests are balanced against your rights and expectations.
• Legal obligation (Art. 6(1)(c)) — to comply with applicable law and respond to lawful requests.

 

Special category data is not sought through the Website. If you volunteer such data, I will either decline to process it or process only with your explicit consent or another lawful condition, and only where necessary and proportionate.

 

6. How I use your data

 

Your data may be used to:

• respond to your messages and manage speaking, teaching, media, collaboration, or supervision enquiries;
• operate, protect, and improve the Website, including diagnostics, analytics (if enabled), security and abuse prevention;
• curate and publish academic content, event listings, and media from public events;
• maintain records of consent and communications;
• comply with legal obligations and assist law enforcement where lawfully required.

 

I do not conduct automated decision-making that produces legal or similarly significant effects on you.

 

7. Sharing your data

 

I may share personal data, on a need-to-know basis and under appropriate safeguards, with:

• Service providers (processors): hosting/CDN, website maintenance, email service, security, performance, and cookie-consent tools (e.g., WordPress plugins such as CookieYes, Elementor).
• Embedded/linked platforms: when you interact with embedded players or social widgets (e.g., YouTube/Vimeo, X/Twitter, LinkedIn), those platforms may receive data in line with their own policies.
• Professional advisers: legal or IT advisers for compliance, security, or dispute handling.
• Event organisers/publishers: where you have asked me to liaise about a talk, publication, or appearance.
• Authorities: where required by law.

 

I do not sell your personal data.

 

If the Website, domain, or hosting is transferred or re-platformed, relevant data may transfer to a new provider under equivalent protections.

 

8. International transfers

 

Some providers may process data outside the UK. Where that occurs, I rely on an adequacy regulation, the UK International Data Transfer Agreement/Addendum, Standard Contractual Clauses with the UK Addendum, or another lawful transfer mechanism, together with appropriate technical and organisational measures.

 

9. Data security

 

I apply appropriate technical and organisational measures to protect personal data, including secure hosting, least-privilege access, encryption in transit (HTTPS), regular updates, and monitoring. No method of transmission or storage is entirely risk-free; if you suspect misuse, loss, or unauthorised access, contact me immediately at memonsaim@gmail.com

 

For practical guidance on online safety, see www.getsafeonline.org (HM Government–supported).

 

10. Data retention

 

I retain personal data only as long as necessary for the purposes set out above:

• Enquiry correspondence: typically 24 months from last meaningful contact.
• Consent records (e.g., identifiable photos/testimonials): retained while the content remains published and for up to 6 years thereafter.
• Technical logs and security data: typically 12 months, unless required longer for security or legal reasons.
• Analytics data (if enabled): per the tool’s retention controls (commonly 14–26 months).

Back-ups may persist for limited periods. I will anonymise data where continued retention is needed for statistics or records.

 

11. Your rights

Subject to conditions and exemptions in the UK GDPR, you have the right to:

• Access your personal data and obtain a copy.
• Rectification of inaccurate or incomplete data.
• Erasure (“right to be forgotten”) where applicable.
• Restriction of processing in certain circumstances.
• Data portability for data you provided to me, where processing is based on consent or contract and carried out by automated means.
• Object to processing based on legitimate interests and to direct marketing (if ever used).
• Withdraw consent at any time, where processing relies on consent.

 

12. Cookies and similar technologies

 

12.1 Overview

 

This Website uses Cookies and similar technologies for essential functionality, performance, and, where enabled, analytics and embedded media. You can manage your preferences via the cookie banner or settings link in the footer (where provided), and you can also control Cookies in your browser. Disabling certain Cookies may impact how the site functions.

 

12.2 Categories I may use

• Strictly necessary Cookies: required for core site features (e.g., page navigation, load balancing, security).
• Functional Cookies: remember your choices (e.g., cookie banner state).
• Performance/analytics Cookies (optional): help me understand usage to improve content and UX.
• Embedded media Cookies: when you play an embedded video or interact with a social widget, the third-party provider may set Cookies per their policy.

 

12.3 Your controls

 

You can accept, reject, or fine-tune non-essential Cookies via the banner/settings when visiting the site. You can also delete or block Cookies in your browser (see the help menu). For general guidance, see aboutcookies.org. Do Not Track signals are not acted upon uniformly by industry; I currently do not respond to DNT signals.

 

13. Academic events, photography, and testimonials

 

This Website may showcase photographs, video stills, talk titles, programmes, abstracts, awards, and related public-domain materials from academic and professional events.

• I aim to use publicly available imagery or assets I created/commissioned.
• Where a person is identifiable and not already in the public domain, I will seek consent or apply appropriate redaction.
• If you appear and wish to request removal, contact memonsaim@gmail.com with the URL; I will act promptly and reasonably.

 

Student feedback, where shown, is redacted/anonymised by default. Any identifiable student content, if ever requested for publication, would only be used with explicit written consent.

 

14. Children

 

This Website is aimed at adults in academic, professional, and public-interest contexts and is not intended for children. If you believe a child has provided personal data via this Website, please contact me to arrange deletion.

15. Links to other websites

 

This Website may provide links to other websites. I have no control over such sites and am not responsible for their content or privacy practices. You should review their privacy notices before using them. Embedded content behaves as if you visited the third-party site.

 

16. Changes to this Privacy Policy

 

I may update this policy to reflect legal, technical, or operational changes. The “Effective date” will be updated; material changes may be highlighted on the Website. Your continued use after changes indicates acceptance.

 

17. General

 

You may not transfer your rights under this policy. If any provision is held invalid or unenforceable, the remainder remains in effect. No delay or omission in exercising a right waives it. This policy is governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.

 

Cookie Schedule (summary)

 

Because plugins and embedded services can change over time, the definitive list of active Cookies is shown in the cookie banner/preferences panel when you visit this Website. Typical categories include:

• Strictly necessary: session and security Cookies supporting basic site operation.
• Functional: cookie-consent state and interface preferences.
• Performance/analytics (if enabled): aggregated usage metrics (page views, referrers, engagement).
• Embedded media: Cookies set by YouTube/Vimeo players when you press play, and by social embeds when you interact.

 

(B) Intellectual Property and Acceptable Use

 

1. Ownership of Content.
   All content on this Website—**https://saimmemon.com**—including text, graphics, images, audio, video, page layout, underlying code, data compilations and any other material capable of being stored in a computer (together, Content) is owned by or licensed to Prof. Dr. Saim Memon, and is protected by copyright, database right, trade mark and other intellectual property rights. Third-party assets (e.g., conference logos, publisher screenshots, platform icons) remain the property of their respective owners.

 

2. Limited licence for personal use.
   You may retrieve, display and view the Content on your device, and you may print or download extracts for your own personal, non-commercial use, provided you (a) do not remove proprietary notices, (b) do not modify the Content, and (c) include an appropriate citation where reasonable (e.g., “© Prof. Dr. Saim Memon, saimmemon.com”).

 

3. Academic quotation.
   Fair dealing for quotation, criticism, review, teaching and research is respected. Short extracts may be quoted non-commercially with clear attribution, accurate context, and a link to the source page where practicable. Nothing in these terms limits your statutory rights under UK law (e.g., fair dealing and text-and-data mining for non-commercial research with lawful access and acknowledgement).

 

4. Uses that require prior written permission.
   Except as permitted above, you must not reproduce, adapt, distribute, publish, communicate to the public, display, mirror, frame, or commercially exploit any Content without prior written permission from Prof. Dr. Saim Memon. This includes, without limitation, systematic downloading, hot-linking to media, or incorporating Content into training datasets for AI or machine-learning systems.

 

5. Prohibited conduct.
   You must not:
   a. use the Website in any way that may damage, disable, overburden or impair it, or interfere with another person’s use;
   b. use the Website for unlawful, harmful, defamatory, harassing, infringing, or otherwise objectionable activity;
   c. upload or transmit viruses, malware, or other harmful code;
   d. perform unauthorised scraping, crawling, text-and-data mining for commercial purposes, or use automated means contrary to the site’s robots.txt or reasonable rate limits;
   e. remove or alter copyright, trade mark or other rights notices.

 

6. Trade marks and personality rights.
   Names, logos and marks displayed on the Website are protected; no licence is granted by implication, estoppel or otherwise. Any depiction of individuals (e.g., event photography) must not be used in a manner suggesting endorsement without written consent.

 

7. Permissions and takedown.
   For permissions, media enquiries or to report potential infringement, contact memonsaim@gmail.com with sufficient detail (URL, description, evidence). Reasonable and prompt action will be taken where appropriate.

Links to Other Websites

1. Outbound links.
   This Website may contain links to third-party sites or embedded services (e.g., YouTube, Vimeo, X/Twitter, LinkedIn, Google Scholar, ResearchGate, ORCID). These are provided for convenience only; Prof. Dr. Saim Memon does not control and is not responsible for their content, availability, policies or practices.

 

2. No endorsement.
   Unless expressly stated, links and embeds do not imply endorsement or association. You use third-party sites at your own discretion and should review their terms and privacy notices before use.

 

3. Linking to this Website.
   You may link to public pages on saimmemon.com in a manner that is fair and lawful, does not damage reputation or take unfair advantage, and does not suggest approval or endorsement where none exists. Framing or mirroring of pages, and hot-linking to media assets, are not permitted without prior written consent.

 

Attribution: Elements of this policy were adapted from templates including Rocket Lawyer (https://www.rocketlawyer.com/gb/en).